Design and utility of the data matrix

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The data matrix is one of the data management tools commonly used in business environments. Together with others, What metadata repository, workflow management tool or data quality tool help cover some of the basic needs of most data governance programs.


Photo credits: istock ismagilov

Data matrix characteristics

A data matrix is ​​a two-dimensional graph in which the data and the business units responsible for defining it intersect, produce and use them. This matrix enables companies to quickly and easily identify where in the organization the impact of data changes will occur..

To be useful and fulfill this purpose, in the design of the data matrix make sure you adhere to the following three rules:

  • Include all business units existing in the company.
  • It also reflects all the specific responsibilities, relating to data ownership, presented by the different business units.
  • Represent the data domains and subdomains.

In practice, when entering the information in the matrix boxes, it should be ensured that the data-specific stakeholders (generally represented at the top) can be cross-referenced with specific business data (which are generally collected on the left side).

What information does the data matrix provide to the company?

When the data matrix is custom built for the organization's environment, enables business users to understand many important aspects of their data, helping them manage them better. Among the knowledge that this matrix makes it possible to obtain, the following stand out:

  • Know how data is shared across the company.
  • Know the interests and responsibilities of the different parties, that can be compared with the management of the business units and the data used in each one.

And, at the same time, has a matrix of data governance activities, You can also access information about:

  • When is it necessary (or when would it be convenient) have different users involved in a procedure?
  • Who are the data owners and when is the right time for them to act and develop an effective response.

The data matrix aseptically presents a diagram of actual data exchange flows in the business environment, translate complexity into something simple, clear and interpretable by business managers. This highly graphic and structured way of representing data makes it possible to address business problems from a scientific approach that enables, through analysis of the information systematically arranged in the data matrix, the necessary knowledge is obtained to describe, explain or forecast reality.

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